Notice of 2024 Annual General Meeting
The 2024 Annual General Meeting (“AGM”) of the Alberta Motor Transport Association (“Association” and “AMTA”) will take place in-person as follows:
Tuesday, April 16, 2024 – 2:30 pm – 4:30 pm (Mountain Time)
Grey Eagle Hotel, Tsuut’ina Ballroom CDE
3777 Grey Eagle Drive, Calgary, AB
About the AGM
Keeping Alberta Rolling
As Alberta’s economy gears up, its you, the commercial carriers our province needs to keep goods and services on the move. We realize that’s going to be tough at a time when industry is facing driver shortages, escalating costs, and technological disruptions. To continue driving Alberta, carriers need the support of an association that will go the extra mile, and that is the Alberta Motor Transport Association (AMTA).
Alberta’s economic recovery continues and now, more than ever, we need a robust and dynamic commercial transportation industry. Without it, Alberta’s economy cannot move forward. By advancing safety and education; building partnerships; and embracing innovation, AMTA is working with carriers to overcome today’s challenges and prepare for tomorrow’s opportunities. With its eye fixed firmly on the horizon, AMTA is determined to keep Alberta rolling.
The 2022 Bylaws will be relied upon as the business of the 2024 AGM is conducted.
Who has the Right to Receive Notice and Vote?
Carriers in good standing, you are entitled to vote at the AGM.
“All Carrier Members in good standing shall have the right to vote at a Meeting of Members. Associate Carriers Members, Associate Supplier Members, Associate Research Members and Associate Education and Training Members, whether in good standing or not, have no voting rights.”
– Article 2.3, AMTA 2022 Bylaws
How to register
1. Click here to register online for the AMTA 2024 Alberta Motor Association Annual General Meeting “AGM”.
2. You may also register on the day of the AGM before it convenes, by verifying you are an eligible voting Member or designated representative.
Proxy Voting
Members have the right to appoint/register a designate/proxyholder [or an alternate proxy holder] to represent them or their company at the meeting. You are required to submit – in writing or electronic alternative – your designation/proxy appointment instructions. Please refer to Articles 2.6 “Designation of Voting/Proxy Representative” and 4.1 “Proxy Voting” guidance of the Association’s July 2022 Bylaws.
Your voting form tells you how: Accompanying this Notice is Designation of Voting/Proxy Representative (Online form – Click here)
Association Business:
(Article 4.6 of AMTA Bylaws: Annual Reporting/Ratification Compliance)
Meeting Agenda
1. Adoption of Agenda (Motion to Approve)
2. Adoption of Minutes of 2023 Association Annual General Meeting (Motion to Approve)
3. Business Arising from Meeting Minutes
4. Report of the Board (Motion to Approve)
5. Presentation of Financial Reports and Receipt of the MNP LLP report for the year ended December 31, 2023
6. Appointment of External Auditor (2025) (Motion to Approve)
7. Election of the Board (Board recommended Slate of Directors) (Motion to Approve)
8. New Business
9. Adjournment (Motion)
[Formal Notice of Alberta Motor Transport Association 2024 Annual General Meeting and Business Agenda is to be served upon eligible voting AMTA Carrier Members on or before February 16, 2024 in compliance with Article 3.1(b) of AMTA Bylaws].
Registered Voting Members can access documents that will be referenced during the AGM.
Board of Directors: Nomination of Candidates and Election Process
The Nominating Committee, in making its recommendations regarding Board appointments, will consider: board size; diversity; nominee suitability in terms of competency, core business skills, industry experience; and insight necessary to proactively steward the Association towards a vibrant and sustainable future.
Board Candidates: “The Board shall present a slate of qualified nominees for election as Directors at the Annual General Meeting. The qualifications criteria of such nominees shall be determined by the Board. All nominations must include the signed consent of the nominee.”
– Article 5.3: Board Candidates, AMTA 2022 Bylaws
Interest of Eligible Members in Serving as a Director on the AMTA Board of Directors:
Members interested in serving as an AMTA Board Member; nominating a Member for service; or professionals interested in learning more about serving on the Board of Directors, should send an email the Nominating Committee. Once the review process has been finalized, AMTA will contact those who have expressed interest and provide details regarding the next steps.
Supporting Documents*
* Alberta Motor Transport Association 2023 Audited Financial Statements will be shared with confirmed Eligible Voting Members at the AGM. Documents can be provided in advance, upon request.